Format of the conference
- The conference will be held on-site at the Faculty of Pharmacy of Lithuanian University of Health Sciences, Sukileliu Ave. 13, Kaunas, LT-50166, Lithuania.
- All participants are required to attend the conference on-site. No exceptions apply for international participants.
- In case of illness or unplanned emergencies, the Organising committee must be informed immediately.
- For emergency contact information, please email: info@ihsc.eu.
Fees
- For LSMU SMD members*, the submission fee for the first abstract is 15 EUR (this price applies only if the primary author is an LSMU SMD member), and for non-members – 30 EUR.
- When submitting more than one abstract, a fee of 30 EUR is charged for each additional abstract (including LSMU SMD members).
- Passive participants who wish to receive a welcome pack and certificate of attendance must pay a 5 EUR fee.
- Additionally, both active and passive participants will be required to pay a 0 - 10 EUR fee per workshop. Participation fees are non-refundable.
- All primary authors whose abstracts are rejected by the Reviewers are welcome to attend as passive participants at no additional cost.
- *Those who have already paid the LSMU SMD fee for the 2024-2025 academic year.
Sessions
- All participants have the right to select the session in which they would like to present their abstract. However, the abstract may be transferred to a different session should the topic be deemed more relevant by Reviewers. The list of sessions is preliminary and may be subject to change after the abstract submission deadline.
- Case reports
- Anaesthesiology & Intensive therapy, Emergency medicine
- Basic sciences & Pharmacology: anatomy, histology, biochemistry, etc.
- Cardiology
- Dermatovenerology
- Internal medicine: Gastroenterology, Pulmonology, Endocrinology, Rheumatology, Nephrology, Infectious diseases
- Neurosciences: Neurology, Neurosurgery, Psychiatry
- Obstetrics & Gynaecology
- Odontology & Maxillofacial surgery
- Oncology
- Ophthalmology
- Otorhinolaryngology
- Paediatrics
- Posters
- Public Health
- Radiology
- Surgery I: General surgery
- Surgery II: Cardiac surgery, Orthopaedics and trauma, Paediatric surgery, etc.
- If a session has less than 7 or more than 12 accepted abstracts, the IHSC 2025 Organising Committee reserves the right to transfer abstracts to a different session or combine sessions.
Participation in the conference - Active participants
- Abstracts can only be submitted by active participants. Abstracts must be uploaded to the IHSC 2025 website: submission.ihsc.eu. Submission is open to university students who are pursuing a bachelor’s or master’s degree from any accredited higher education institution. One active participant can submit only one case report abstract and an unlimited number of original research abstracts in all topics.
- Each abstract must be submitted separately. Submission dates are as follows:
- 18th of November 2024 – 22nd of December 2024, 23:59 EET
No abstracts submitted outside these dates will be accepted.
Participation in the conference - Passive participants
- If you do not submit an abstract to IHSC 2025, you can still participate in the conference as a passive participant.
- Passive participants must pay a 5 EUR participation fee. Passive participants are eligible for a certificate of attendance and a welcome pack.
- All primary authors whose abstracts are rejected by the Reviewers are welcome to attend as a passive participants at no additional cost.
- Attendance at the conference is necessary to receive a certificate and a welcome pack.
- Tickets will be available from the 1st of February to the 2nd of March 2025, 23:59 EET at http://tickets.ihsc.eu
- Workshops are not included in the participation fee. See more information about workshop tickets in the Workshop section.
- Participation fees are non-refundable.
Workshops
- To attend workshops, all participants must pay a 0-10 EUR fee per workshop.
- Tickets to each workshop are sold separately. Tickets will be available from the 24th of February to the
- 8th of March 2025, 23:59 EET at tickets.ihsc.eu. It is possible to attend a workshop without being registered as an active or passive participant.
- Certificates for attending workshops are issued.
- Participation fees are non-refundable unless the workshop is cancelled by the Organising Committee.
Key dates
Active participants:
- Abstract submission: 18th of November 2024 – 22nd of December 2024, 23:59 EET.
- Primary review: 6th – 22nd of January 2025, 23:59 EET.
- Primary review decision (will be available on the submission system): 23th – 24th of January 2025, 23:59 EET.
- Abstract correction: 24th – 31st of January 2025, 23:59 EET.
- Secondary review: 3rd – 12th of February 2025, 23:59 EET.
- Final Reviewers’ decision (accepted or rejected), the format of the presentation (oral or poster), and templates will be provided by 17th of February 2025, 23:59 EET.
- Oral presentations and posters must be uploaded to the online MS Forms which is sent by the Organising committee between the 18th of February and the 6th of March 2025, 23:59 EET.
- CONFERENCE: 13th – 14th of March 2025, 23:59 EET.
- Abstract book and certificates – until 6th of April 2025, 23:59 EET.
Passive participants:
- Tickets will be available from the 1st of February to the 2nd of March 2025, 23:59 EET at tickets.ihsc.eu
Workshops:
- Tickets will be available from the 24th of February to the 8th of March 2025, 23:59 EET at tickets.ihsc.eu
Payment instructions
Payments are accepted only through submission system. We do not accept bank transfers or other payment methods.
Certificates and Abstract book
- All certificates will be issued in online PDF format.
- All certificates and Abstract book will be issued by the 14th of April 2025.
- On-site attendance of the conference is necessary in order to receive a certificate and a welcome pack.
- Certificates are issued only to active and passive participants. Certificates for attending workshops are issued.
Bioethics
- We recommend that abstracts include a biomedical research ethical committee’s permission, yet it’s important to note that for case reports, bioethics permission is not required. However, in instances where an abstract lacks this specific permission, authors should provide a clear explanation.
- Permission details must be provided in the submission system while submitting the abstract.
- All abstracts submitted without permission will be reviewed by biomedical research ethical experts to determine if the research needs approval.
- The organising committee reserves the right to reject an abstract if it is determined that research was conducted without necessary permissions.
Abstract requirements
Key information:
- Case reports and original research are accepted at the conference. Literature reviews (including systematic review and meta-analysis review) are NOT accepted.
- Abstracts must be written in English.
- One active participant can submit only one case report abstract and unlimited number of original research abstracts in all topics. Each abstract must be submitted separately.
- Abstracts can be submitted until 22nd of December 2024, 23:59 EET. No abstracts submitted outside these dates will be accepted.
- The best work in each session will be awarded.
- Abstracts must not have been published in any format before submitting the abstract (e.g., the Abstract book).
- All submissions must adhere to ethical guidelines, including proper citation and acknowledgment of prior work, ensuring no form of plagiarism or unethical research practices.
Original research
- Original research abstracts are accepted in IHSC 2025.
- An original research abstract involves the collection and analysis of data to answer a specific research question or hypothesis. This type of research is designed to generate new knowledge, provide insight into existing, or test a theory by conducting a structured study.
- Presented research should involve collecting and analysing novel data through experiments, surveys, or other methods. Please note that secondary reviews or summaries of existing research do not qualify as original research.
- Extensive guidelines for reporting can be found on https://www.equator-network.org/.
Original research abstract submission
Terms for registering and accepting abstracts:
- Abstracts must be written in English.
- An active participant can submit an unlimited number of original research abstracts in all topics.
- Abstracts can be submitted for oral or poster presentation. Authors are asked for their preference. However, the final decision on presentation type will be made by IHSC 2025 Reviewers.
- Abstracts should not exceed 2500 characters. References are not included in character limitations.
- Abstracts can be submitted only by bachelor’s or master’s degree students. However, we strongly advise all participants to conduct research with more experienced researchers.
- Abstracts must include authors and their affiliations (affiliation details: department, institution/hospital, city, state (if applicable), country).
- Abstracts must include the following parts:
- Introduction – key information to introduce the background of your research and illustrate its scientific problem;
- Aim – a short description of research objectives;
- Methods – a description of methods and materials used in the research, including type of study and statistical methods;
- Results – a description of the obtained results;
- Conclusions – a summary of your research and answers to the objectives. Try to avoid phrases such as "scientific research is in progress", "the results and conclusions will be presented at the conference";
- References – a list of literature sources that were used during your study. Sources for the abstract must not be older than 10 years. Citations should be written in Vancouver Citation Style.
- The primary review will be carried out by two Reviewers. Based on their decision abstracts may be:
- Accepted
- Rejected
- Conditionally accepted (modifications and secondary review required)
- Each author will be asked to read and sign the statement of authorship as well as declare there was no conflict of interest during the making of the abstract when submitting an abstract.
- Literature reviews (including systematic review and meta-analysis review) are NOT accepted.
- Bioethical permission – see more in “Bioethics” section below.
- Abstracts must not have been published in any format before submitting the abstract (e.g., the Abstract book).
- The approved abstract will be published without editing. For this reason, we advise you to make sure there are no mistakes left. The IHSC 2025 Organising Committee will not be responsible for any errors in the submitted abstracts.
- In order to include a comparable number of abstracts in each session, the Organising Committee reserves the right to transfer an abstract to a different session.
- Only abstracts that comply with the terms and requirements will be published in the Abstract book.
By uploading abstracts, participants agree to the Terms for registering and accepting abstracts.
Case report abstract submission
Terms for registering and accepting abstracts:
- Case report must be written in English.
- One active participant can submit only one case report abstract.
- Case report can be submitted only for oral presentation.
- Case report should not exceed 2000 characters. References are not included in character limitations.
- Case report can be submitted only by bachelor’s or master’s degree students. However, we strongly advise all participants to conduct research with more experienced researchers.
- Case report must include authors and their affiliations (affiliation details: department, institution / hospital, city, state (if applicable), country).
- Case report must include the following parts:
- Introduction – key information to introduce the background of your case report.
- Case presentation – history, physical exam, diagnostics, treatment/management, clinical course/outcome.
- Discussion – epidemiology, pathophysiology, clinical presentation, diagnosis, treatment/management, prognosis/prevention
- Conclusions – a summary of your case report.
- References – a list of literature sources that were used in your abstract. Sources for the abstract must not be older than 10 years. Citations should be written in Vancouver Citation Style.
- The primary review will be carried out by two Reviewers. Based on their decision abstract may be:
- Accepted
- Rejected
- Conditionally accepted (modifications and secondary review required)
- Each author will be asked to read and sign the statement of authorship as well as declare there was no conflict of interest during the making of the case report abstract when submitting an abstract.
- Case report abstract must not have been published in any format before (e.g., the Abstract book).
- The approved case report abstract will be published without editing. For this reason, we advise you to make sure there are no mistakes left. The IHSC 2025 Organising Committee will not be responsible for any errors in the submitted abstract.
- Only case report abstract that comply with the terms and requirements will be published in the Abstract book.
By uploading abstracts, participants agree to the Terms for registering and accepting abstracts.
Original research oral presentation requirements
Oral presentations must comply with the requirements as described below:
- The presentations should be prepared in English.
- Presentations should be prepared using Microsoft Office PowerPoint. Presenters take full responsibility for file formats and the quality of the presentation.
- The oral presentation should last no longer than 7 minutes, followed by a 2-minute discussion and questions.
- Only one of the co-authors can be a presenter. The presenter must participate in the discussion after the presentation. Co-authors may also take part in the discussion.
- Authors will be asked to use the official IHSC 2025 presentation template for their presentation. The template will be sent with the Reviewers’ final decision on the 17th of February 2025.
- Oral presentations must be uploaded to the online MS Forms which is sent by the Organising committee between the 18th of February and 6th of March 2025, 23:59 EET
- If the provided template is not used, the Organising Committee reserves the right to decline presentation at the conference and not to publish the abstract in the abstract book.
- Presentations will be evaluated by a professional Jury Committee during the conference.
Original research poster presentation requirements
Posters must comply with the requirements as described below:
- All posters will be presented on-site during the Poster session.
- All posters will be presented digitally on-screen and will be presented by one of the authors.
- Microsoft Office PowerPoint slides cannot be used in the presentation.
- Posters should follow the requirements specified in the Abstract requirements and be presented using the given template.
- If the provided template is not used, the Organising Committee reserves the right to decline presentation at the conference and not to publish the work in the abstract book.
- Templates will be sent with the final Reviewers’ decision on the 17th of February 2025.
- A poster is NOT equivalent to an abstract presentation. A poster should illustrate the main points of focus of the abstract using the provided official IHSC 2025 template.
- The presentation should last no longer than 5 minutes, followed by a 2-minute discussion and questions.
- Posters and their presentations will be evaluated by a professional Jury Committee during the conference.
Case report oral presentation requirements
Oral presentations must comply with the requirements as described below:
- The presentations should be prepared in English.
- Presentations should be prepared using Microsoft Office PowerPoint. Presenters take full responsibility for file formats and the quality of the presentation.
- The oral presentation should last no longer than 5 minutes, followed by a 2-minute discussion and questions.
- Only one of the co-authors can be a presenter. The presenter must participate in the discussion after the presentation. Co-authors may also take part in the discussion.
- Authors will be asked to use the official IHSC 2025 presentation template for their presentation. The template will be sent with the Reviewers’ final decision on the 17th of February 2025.
- Oral presentations must be uploaded to the online MS Forms which is sent by the Organising committee between the 18th of February and 6th of March 2025, 23:59 EET
- If the provided template is not used, the Organising Committee reserves the right to decline presentation at the conference and not to publish the abstract in the abstract book.
- Presentations will be evaluated by a professional Jury Committee during the conference.