USEFUL INFORMATION
To be updated soon!
You can contact us at info@ihsc.eu
- The conference will be held on-site at the Faculty of Pharmacy of Lithuanian University of Health Sciences, Sukileliu ave. 13, Kaunas, LT-50166, Lithuania.
- All participants are required to attend the conference on-site. No exceptions apply for international participants.
- In case of illness or unplanned emergencies, online participation for active participants may be possible. However, the Organising committee must be informed immediately.
For LSMU SMD members*, submission fee for the first abstract is 15 EUR, for non-members - 25 EUR. When submitting more than one abstract, a fee of 30 EUR is charged for each additional abstract (including LSMU SMD members). Passive participants who wish to receive a welcome pack and certificate of attendance must pay a 5 EUR fee. Additionally, both active and passive participants will be required to pay a 5 EUR fee per every workshop. Participation fees are non-refundable.
*Those who have already paid the LSMU SMD fee for the 2022-2023 academic year.
All participants have the right to select the session in which they would like to present their abstract. However, the abstract may be transferred to a different session should the topic be deemed more relevant by reviewers. The list of sessions is preliminary and may be subject to change after the abstract submission deadline.
- Anaesthesiology & Intensive therapy, Emergency medicine
- Basic sciences & Pharmacology: anatomy, histology, biochemistry, etc.
- Cardiology
- Dermatovenerology
- Internal medicine: Gastroenterology, Pulmonology, Endocrinology, Rheumatology, Nephrology, Infectious diseases
- Neurosciences: Neurology, Neurosurgery, Psychiatry
- Obstetrics & Gynaecology
- Odontology & Maxillofacial surgery
- Oncology
- Ophthalmology
- Otorhinolaryngology
- Paediatrics
- Posters
- Public Health
- Radiology
- Surgery I: General surgery
- Surgery II: Cardiac surgery, Orthopaedics and trauma, Paediatric surgery, etc.
If a session has less than 7 or more than 12 accepted abstracts, the IHSC 2023 Organising Committee reserves the right to move abstracts to a different session or combine sessions.
Active participants:
Abstracts are only submitted by active participants. Abstracts must be uploaded to the International Health Sciences Conference website submission.ihsc.eu. Submission is open to university students who are pursuing a bachelor’s or master’s degree from any accredited higher education institution. Doctoral students or students of Residency in Medicine programmes (who have already obtained a bachelor’s or master’s degree) are not allowed to participate as active participants. One active participant can submit an unlimited number of abstracts in all topics. Each abstract must be submitted separately. Submission dates are as follows:
1st of December, 2022 – 22nd of January, 2023, 23:59 EET
No abstracts submitted outside these dates will be accepted.
Passive participants:
- If you do not submit an abstract to IHSC 2023, you can still participate in the conference as a passive participant.
- Passive participants must pay a 5 EUR participation fee. Passive participants are eligible for a certificate of attendance and a welcome pack.
- Attendance of the conference is necessary in order to receive a certificate and a a welcome pack.
- Tickets will be available from the 1st of February to the 16th of March 2023, 23:59 EET at http://tickets.ihsc.eu/.
- Workshops are not included in the participation fee. See more information about workshop tickets in the Workshop section.
- Participation fees are non-refundable.
| Active | Passive | Workshop |
Fee | 15 EUR | 5 EUR | 5 EUR each |
Abstract submission | + | - | - |
Certificate | + | + | - |
Welcome pack | + | + | - |
Workshops | - | - | + |
E.g. if you are an active participant and would like to attend 1 workshop, you need to pay 15 EUR for active participation and 5 EUR for 1 workshop. If you are a passive participant and would like to attend 2 workshops, you need to pay 5 EUR for passive participation and 10 EUR for 2 workshops.
- In order to attend workshops, everyone (including active and passive participants) must pay a 5 EUR fee for each workshop.
- Tickets to each workshop are sold separately. Tickets will be available from 13th of March at http://tickets.ihsc.eu/. Tickets are available until 23rd of March, 2023, 23:59 EET.
- It is possible to attend a workshop without being registered as an active or passive participant.
- Certificates for attending workshops are not given.
- Participation fees are non-refundable, except in case workshop is cancelled by Organising Committee.
Active participants:
- Abstract submission: 1st of December, 2022 – 22nd of January, 2023, 23:59 EET
- Primary review: 30th of January – 12th of February, 2023, 23:59 EET
- Primary review decision (will be available on the submission system): 16th – 17th of February, 2023 EET
- Abstract correction: 18th – 22nd of February, 2023, 23:59 EET
- Secondary review: 27th of February – 8th of March, 2023, 23:59 EET
- Final reviewers’ decision (accepted or rejected), format of the presentation (oral or poster) and templates will be provided by: 17th of March, 2023 EET
- Oral presentations and posters have to be uploaded to the online MS Forms which is sent by Organising committee until 17th – 24th of March, 2023, 23:59, EET
- CONFERENCE: 30th – 31st of March, 2023, 23:59 EET
- Abstract book and certificates - until 14th of April, 2023, 23:59 EET
Passive participants:
- Tickets will be available from the 1st of February at http://tickets.ihsc.eu/. Tickets are available until the 16th of March, 2023, 23:59 EET.
Workshops:
- Tickets will be available from 13th of March at http://tickets.ihsc.eu/. Tickets are available until 23rd of March, 2023, 23:59 EET.
More information soon
- All certificates will be issued in online PDF format.
- All certificates and Abstract book will be issued by the 14th of April 2023.
- On-site attendance of the conference is necessary in order to receive a certificate and a welcome pack.
- Certificates are issued only to active and passive participants. Certificates for attending workshops are not issued.
Terms for registering and accepting abstracts:
- Abstracts must be written in English.
- Abstracts can be submitted for oral or poster presentation. Authors are asked for their preference. However, the final decision on presentation type will be made by IHSC 2023
- Abstracts should not exceed 3000 characters. Spaces; names; affiliations; references are not included in character limitations.
- Abstracts can be submitted only by bachelor’s or master’s degree students. However, we strongly advise all participants to conduct research with more experienced researchers.
- Abstracts must include authors and their affiliations (affiliation details: department, institution / hospital, city, state (if applicable), country).
- Abstracts must include the following parts:
- Introduction – key information to introduce the background of your research and illustrate its scientific problem;
- Aim – a short description of research objectives;
- Methods – a description of methods and materials used in the research, including type of study and statistical methods;
- Results – a description of the obtained results;
- Conclusions – a summary of your research and answers to the objectives. Try to avoid phrases such as "scientific research is in progress", "the results and conclusions will be presented at the conference";
- References – a list of literature sources which were used during your study. Sources for the abstract must not be older than 10 years. Citations should be written in Vancouver Citation Style.
- The primary review will be carried out by two independent experts. Based on their decision abstracts may be:
- Accepted
- Rejected
- Conditionally accepted (modifications and secondary review required)
- Each author will be asked to read and sign the statement of authorship as well as declare there was no conflict of interest during the making of the abstract when submitting an abstract.
- Clinical cases and literature reviews are not accepted at the conference. Exceptions apply for systematic reviews and meta-analyses (for further information see the literature review section).
- Bioethical permission – see more in “Bioethics” section below
- Abstracts must not have been published in any format before (e.g., the Abstract book).
- The approved abstract will be published without editing. For this reason, we advise you to make sure there are no mistakes left. The IHSC 2023 Organising Committee will not be responsible for any errors in the submitted abstracts.
- In order to include a comparable number of abstracts in each session, the Organising Committee reserves the right to transfer an abstract to a different
- Only abstracts that comply with the terms and requirements will be published in the Abstract book.
By uploading abstracts, participants agree to the Terms for registering and accepting abstracts.
Posters must comply with the requirements as described below:
- All posters will be presented on-site during the Poster session.
- All posters will be printed on A1 format paper and will be presented on-site by one of the authors. Presentation must be conducted using the printed poster only. Microsoft Office PowerPoint slides cannot be used in the presentation.
- A poster is NOT equivalent to an abstract presentation. A poster should illustrate the main points of focus of the abstract using the provided official IHSC 2023 template.
- Posters should follow the requirements specified in the Abstract requirements and be presented using the given template.
- The presentation should last no longer than 5 minutes.
- Poster session schedule will be provided on the 17th of March 2023.
- Templates will be sent with the final reviewers’ decision on the 17th of March 2023.
- All posters will be printed by the Organising Committee on A1 format paper.
- If the provided template is not used, the Organising Committee reserves the right not to publish the work in the abstract book.
- Posters and their presentations will be evaluated by a professional Jury Committee during the conference.
Oral presentations must comply with the requirements as described below:
- The presentations should be prepared in English.
- Presentations should be prepared using Microsoft Office PowerPoint. Presenters take full responsibility for file formats and the quality of the presentation.
- The oral presentation should last no longer than 7 minutes, followed by a 2-minute discussion and questions.
- Only one of the co-authors can be a presenter. The presenter must participate in the discussion after the presentation. Co-authors may also take part in the discussion.
- The presentation files should be sent to the session coordinator no later than 7 days before the beginning of the Conference.
- Authors will be asked to use the official IHSC 2023 presentation template for their presentation. The template will be sent with the reviewers’ final decision on the 17th of March 2023.
- If the provided template is not used, the Organising Committee reserves the right not to publish the abstract in the abstract book.
- Presentations will be evaluated by a professional Jury Committee during the conference.
- Systematic literature reviews and meta-analyses are accepted in IHSC 2023.
- Meta-analysis is a quantitative, formal, epidemiological study design used to systematically assess previous research studies to derive conclusions about that body of research. (1)
- Systematic reviews retrieve, appraise and summarize all the available evidence on a specific health question. They are designed to reduce the effect of the reviewers' own bias, and a full protocol should be written to define and guide the process. The appropriate resources should be in place before undertaking a review. (2)
- Used criteria must be reflected in the abstract’s methodology. Extensive guidelines for reporting can be found on https://www.equator-network.org/.
- We recommend all abstracts to have a permission issued by the biomedical research ethical committee. If an abstract does not have such permission, we require the authors to provide an explanation.
- Permission details must be provided in the submission system while submitting the abstract.
- All abstracts submitted without permission will be reviewed by biomedical research ethical experts to determine if the research needs approval.
- The organising committee reserves the right to reject an abstract if it is determined that research was conducted without necessary permissions.
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Structure of the study | The study has no structure. | The study is inconsistent, the following parts are presented inappropriately: Aim Objectives Results Conclusions | The components of the study have no logical connection between them: The results are not related to the aim or the objectives of the study. | Not every part of the study is prepared correctly: The aim and the objectives are formulated inaccurately. The conclusions do not reflect the results or does not completely answer the objectives. | Every part of the study is logically coherent and related to each other. There may be minor mistakes that do not interfere with the overall coherence and logic of the study. | All parts of the study are correct. A comparative literature analysis is presented during the presentation. |
Materials and methods | The methods are inappropriate for the aim of the study; the chosen methods cannot fulfill the objectives of the study. | There are multiple major mistakes in the chosen methods, in turn skewing the results and the conclusions of the study. There are major mistakes when presenting the results. | There are major statistical analysis and data interpretation mistakes. Methodological data is not reported. Methodological errors heavily influence the results and the objectives. The sample size is too small. | The methods are not completely described. The sample size is sufficient. Some parts of the methods are missing, making the study design difficult to understand. | The chosen methods are appropriate for the aim and objectives of the study. However, there are ways of perfecting the methodology in order to produce more objective results. | The chosen methodology is optimal and produces the most accurate result. The statistical analysis is thorough and the methodology is executed completely. |
Contribution of the student and the relevance of the study | The student is presenting data he did not collect. The study is of little scientific value. | The contribution of the student is minuscule, the data is seemingly gathered by a group of researchers. The scientific value of the study is low. | The contribution of the student is minuscule. The scientific value of the study is low. | The student conducted a significant part of the study. The scientific value of the study is negligible. | The contribution of the student is unquestionable. The results are scientifically valuable. | The majority of the study was conducted by the student independently. The results can be applied in clinical practice and have a lot of scientific value. |
The presentation | The presentation did not follow any criteria of a scientific presentation. The student cannot answer any of the questions after the presentation. | The presentation is not coherent and exceeds the time limit. The student cannot logically answer the questions after the presentation. | The student shows poor understanding of his study and cannot coherently analyse the results and formulate conclusions. The student cannot logically answer the questions after the presentation. | There are grammatical mistakes in the presentation. The presenter understands their topic but there are logical mistakes. The results and the conclusions are not completely explained. | The presentation is fluent but there were minor errors or flaws. The student understands his topic and freely comments and interprets the results. The answers to the questions are brief and informative. | The student has excellent understanding about his topic, discusses it freely and is capable of answering additional questions. The visual material is chosen wisely. The questions are answered informatively and concisely. |
Have more questions? Don’t hesitate to contact us at info@ihsc.eu